For images, use the PNG file format instead of JPEG images. For example, instead of sharing a Word document, convert the document into. Saving the file in a format that does not store (or has very limited) metadata.Some best practices for dealing with metadata include: Best Practices for Metadataīy following some simple steps, you can help to ensure that only information you intend to share with others is actually shared. When you create a file that includes metadata, there is no telling where that information might find itself in the future. However, especially when dealing with sensitive or confidential pieces of information, you should be aware of the metadata that you are revealing to others. In fact, you may deliberately make metadata freely available, such as embedding your name in an image for copyright purposes. Much of this metadata by itself may not be damaging. Make, model, and service provider of your smartphone.Type of audio or video recording device you are using and its settings when a recording was taken.Type of camera you are using and its settings when the photo was taken.The names of any contributors to the document or comments they have inserted.Your name, your organization’s name, and your computer’s name or IP address.The address or geographic location where the file was created.A common example is Microsoft Word, which by default is likely to include information about the author, the date when the document was created, and any embedded comments or revisions. In addition, most software programs or file formats include placeholders or standards for specific types of metadata.

Many devices, such as your computer, camera, or smartphone, automatically embed metadata in any digital files they create. Metadata by itself is not bad, but it may reveal more about you, your devices, or our organization than you realize. Metadata is data that defines or describes another piece of data. If you wish to remove metadata, there are steps you can take. When you send files via email, social media and elsewhere online, be aware that those files contain metadata that can reveal information about you that you may not want to share.

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